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Wrike is cloud-based project management software that allows development teams to collaborate and manage their projects and tasks from a single spot. It was first launched in 2006 and has since become a popular tool for teams of all sizes, from small businesses to enterprise-level organizations. If you use Wrike for your project management needs, the tips and tricks in this guide can help you get the most out of the software and be more productive.
Wrike offers a range of features designed to help project managers and developers work more efficiently, including task management, project tracking, time tracking, team collaboration tools, reporting and analytics, and integrations with other tools such as Google Drive, Microsoft Teams, and Slack.
With Wrike, development teams can create tasks and assign them, track progress, set deadlines, etc., in real time. Developers can also collaborate using comments, @mentions, and file attachments, and use the platform’s reporting tools to gain insights into project performance.
Here are some specific examples of how Wrike can make your life easier as a project manager or developer. Start incorporating these Wrike tips and tricks into your work routine, and you should find yourself becoming more organized and productive.
Before you dive in, you can get a list of Wrike features to make sure you are using the PM tool to its full potential by reading our Wrike Project Management Software Review.
Instead of taking the time to manually create the same task over and over again, Wrike helps developers and project managers save time by creating recurring tasks.
To make a recurring task in Wrike:
Editing tasks can take a ton of time if you tweak them individually. To save time and free up your schedule for more coding, edit multiple tasks simultaneously in Wrike by doing the following:
Developers often need custom statuses such as Opened, Resolved, and Closed when performing bug tracking, patches, and feature updates. You can add custom statuses in Wrike by creating folders with your desired status names. From there, simply move the tasks to the folders that correspond to each status for improved organization and tracking.
Does it seem like days go by without any progress? Then you or other developers in your team may not be managing your time wisely. You can change this by getting an idea of how much time tasks take with Wrike’s built-in time tracker. Since many project management solutions lack time tracking, it is nice to know that Wrike gives you this helpful functionality right out of the box.
You can use the built-in task timer to track time or manually input time log entries. The task timer tracks the hours and minutes spent on tasks and adds this data to the activity stream so other team members can view your progress.
While tracking time can boost efficiency and let developers know how their minutes and hours are spent, Wrike’s task timer can also keep you motivated to work faster since it sits at the top of your workspace and lets you know when you are slacking.
Project managers and developers probably do not need notifications for every single email they receive, as they can distract focus from essential work. Luckily, Wrike lets you tweak email notifications to fit your unique needs.
Developers can adjust the frequency of email notifications, plus choose the updates they receive when any changes or @mentions are made regarding projects, folders, and tasks.
To change email notifications in Wrike to minimize distractions, do this:
You can follow a task in Wrike to track its progress. Whenever changes to the task’s status, date, assignee, comments, etc., occur, you will be notified as a follower via email or the activity stream.
Share a task with a teammate, and Wrike will automatically make them a follower of that task. But you can also help a teammate follow a task by doing the following, so they stay in the loop:
While adding a teammate as a follower to a specific task is helpful, adding them as a folder’s follower may be even more beneficial. Why? Because when you follow a folder, you follow and receive change notifications on all of the subfolders and tasks in it, allowing you to kill several birds with one stone.
Since some subfolders may not be of interest, you will be glad to know that you can select the Ignore option to stop tracking their task updates. This option is accessible in the folder’s follow options. You can choose to follow all tasks in the folder, your tasks, or ignore them.
There will come times when developers want to invite team members to conversations to alert them to new happenings or so they can provide input or feedback. With Wrike’s @mentioning feature, developers can instantly direct a teammate’s attention to a specific comment.
By simply @mentioning someone (using the @ symbol followed by their name) on a project, folder, or task in Wrike, you automatically share the item with them and spark collaboration with very little fuss. The team member you @mention will immediately receive a notification in their Wrike Inbox. Depending on their notification settings, they may also trigger an email notification up to 10 minutes after a comment is made. From there, they can add their input without forcing you to ask them for it manually.
While developers may get most of their work done at their desks, you can track project progress on the go by downloading the Wrike mobile app for Android or iPhone.
Looking for other project management tools, collaboration software, or even alternatives to Wrike to try out? We have several guides to PM software to help project managers and programmers choose other tools to boost productivity, communication, and efficiency, highlighted below:
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