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Project managers, developers, programmers, and businesses of all sizes use Asana to streamline workflows. If Asana is your preferred project management software, the tips and tricks in this guide could take your productivity to the next level.
Asana is project management software that helps software development teams organize, track, and manage their work. The PM software allows project managers to create and assign tasks to team members, set due dates, and track progress. Users can also create projects, organize tasks into sections, assign subtasks, and attach files and comments. Asana also has features such as calendars, timelines, and workload views to help developers stay on top of their tasks and deadlines, and it integrates with many of other tools and services, including email, chat apps, and cloud storage platforms, making it a versatile option for development teams looking to optimize their productivity.
You can view a full list of Asana’s features and uses in our Asana Project Management Review to make sure you are taking advantage of all the PM tool has to offer.
Speaking of productivity, here are some Asana tips and tricks that can boost yours.
Asana eliminates the time-consuming need to create a repeating task over and over again. Here are the steps to create a recurring task in Asana:
You can stop repeating the task by clicking on Repeat and selecting the Never option. You can also remove its due date to get the same effect.
You can send emails to Asana to create tasks. Here is how:
Project managers can save a ton of time in Asana by copying tasks and assigning them to multiple individuals. For instance, you may want five specific team members to comment on a document. Instead of creating and assigning five separate tasks to get those comments, you can simply duplicate the task and assign it to all of those team members at once.
Here is how to duplicate tasks and assign them to multiple team members in Asana:
It is worth noting that everything will copy over except for comments when duplicating tasks.
Asana gives you multiple ways to work. But if you want to keep distractions to a minimum, try its desktop app. Why? Because it eliminates the possibility of having a ton of distracting tabs open on the web-based version that could ruin your focus. The desktop app will give you all of the features of the web version, minus the distractions, so you can enjoy more productivity.
Depending on the project, developers may have some tasks that must be completed before others can be addressed. Instead of having to manually track tasks so you know when it is your turn to begin, Asana lets you mark dependencies directly on tasks. Once all other dependencies are complete, Asana will send you a notification so you can get started.
To create task dependencies in Asana that help you prioritize and organize to-do lists, do the following:
Once those steps are complete, your current task will appear as blocked. The task that precedes it will have to be completed so it can be unblocked.
Asana’s Chrome Extension lets project managers and developers quickly add tasks to Asana while using Google’s web browser. Besides adding tasks from any webpage with ease, the Asana Chrome Extension also lets you:
Some tasks need more attention than others. Asana lets developers mark tasks of high priority as favorites, so they do not slip through the cracks. You can mark a task as a favorite by clicking on the star icon next to the task’s name near the top of your dashboard.
Custom fields help developers add crucial details to tasks, such as priority, stage, etc. while providing the bonus of making them more searchable. Asana gives users the power to create two types of custom fields:
You can create a custom field in Asana by doing the following:
By default, the new custom field will be project-specific. To make it reusable across your entire organization, click on Add to your organization field library.
Remote developers can easily connect via Asana’s video messaging feature that uses Vimeo for virtual meetings. With this feature, you can record and embed videos in Asana to communicate and share ideas without switching apps.
Video can be set to record your camera, screen, or both. All it takes to add a video to any message, comment, or task description is to click the record icon. You can preview your recordings and send them to team members so they can view them in Asana and avoid distracting context switching. Even better, Asana automatically transcribes videos, which makes them easily searchable and accessible.
As a software developer, you may have projects where you have intellectual property you want to keep private at all costs. When you have such a project, protect that sensitive information by creating a private team in Asana. Private teams are only accessible by team members and cannot be seen by outsiders. As such, nobody except those in the know can request to join them.
There are three types of teams in Asana:
To make a team private in Asana:
Looking for other project management tools and collaboration software to help boost your software development team’s productivity and communication? Check out the links below to find more PM software options:
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